If you own a car rental company, you are probably aware of how difficult it is to properly manage and organize a car rental system. Starting with completing rental orders every day, fighting tooth and nail not to let a car be hired again in the same period, and assuring the best possible service to consumers.
The bulk of automobile rental companies plan and execute their operations utilizing outdated technology such as excel, word documents, phone calls, and email. They are regarded as old since they function at a slower pace, take a long time to operate, and the storage is ineffective, resulting in the loss of asset records or improper rental planning.
On the contrary, there is a solution that can assist the automobile rental industry in maximizing productivity. You can manage your complete company on a single platform with automobile rental software. In summary, we may outline some of the advantages of car rental software. That is, you can save time, communicate more effectively, and keep track of the car you rented.
Software Features of Car Rental Business
- Rental order management
With a serial number, you can track the availability of a car, specify the rental term using the calendar feature, and have it automatically extended.
To handle rental orders, your personnel can communicate and collaborate with the stakeholders on a single platform.
- Inventory management
Keep an eye on the rental product’s availability, mobility, and upkeep through the most efficient inventory management system.
- Automatic quotation
With only a few clicks, you may create offers and invoices through a sophisticated automation process.
- CRM and external communication
A simple approach to communicate with consumers or other rental businesses.
- Automation of notification
Notify consumers of the status of their orders and remind them that the rental period is coming to an end.
You can access all of your information from any device through cloud-based services, and you’re not confined to just one.
You won’t need to utilize any additional storage software if you save all of your data in one location.
Benefits of Rental Software Application
- Create quotation quickly
Creating a new invoice, which is actually not really new. You keep repeating the same information and it can be very tedious. Not to mention the time you spend in vain if the offer is rejected. With rental software, you can create a database containing information about your rental products and employees. You can make invoices with just a few clicks and you can save a lot of time. When it is finished, you can directly send it to the customer on the same platform.
- Know the car availability anytime
When a rental order comes in, making sure a car is available might be difficult. In the worst-case scenario, this predicament might stymie your business if you don’t fulfill the customer’s orders. Using the serial number that has already been integrated into the inventory, rental software allows you to track car availability. You can also see a timeline that shows how many automobiles are available at any one time.
- Quick booking
Reservations are easier to manage with this software. Customers can rent vehicles quickly and easily use the rental program. The entire booking process can be completed digitally, including uploading proof of documents and signing rental agreements electronically.
It is possible to acquire instant confirmation and reservation numbers. When compared to typical face-to-face walk-in methods, this is by far faster than anything else.
Rental terms can be automatically extended. Before the rental period expires, customers might be contacted and reminded.
For each type of vehicle, the software can be programmed to provide different functions. Customers have the option of selecting the vehicle of their choosing. The benefit of automobile rental software is a streamlined booking system that ensures the client’s delight.
A software program for any business improves the company’s web presence. This is also true in the car rental industry. This expands the client base and exposes the company to a larger audience. As a result, the brand’s value rises and more customers are attracted.
A website can be created that includes all of the rental services available and allows for immediate bookings.
The application can be updated with the most up-to-date information and services on a regular basis.
- Facilitate employee communication in one platform
Your personnel put in a lot of effort to manage the rental term and communicate with customers. Using a phone, email, or other methods, on the other hand, can be inconvenient. Your employee’s assignment can be automatically scheduled using rental software, and if there is a task change, they can access the specifics in the system right away. They can quickly identify which customers they need to contact.
- Delete any damage or lost items
After driving the car for a while, you notice a missing device or damage. The rental program will tell you exactly what was lost or damaged. The bill is automatically generated if you want to charge the renter. As a business owner, you may have noticed that your vehicles will alert you when maintenance is required after a period of time.
- Access to information anytime anywhere
You will be able to monitor your vehicle rental firm just from the office if you continue to operate it in the traditional manner. Of course, this will take up time that may be better spent on more vital duties. A cloud-based software rental system, on the other hand, allows you and your staff to operate from any device. You may also keep track of rental orders and access data from any place.
- Choosing the right software for your car rental business
What factors should you consider while purchasing software for a car rental company? There are a lot of them around. They all have the same goal in mind: technological advancement. Choose the one that can truly streamline your complex financial and operational management for your company. It must be able to integrate with the ERP system.
The program must be extremely adaptable so that it can alter the operation to your preferences.
It’s vital to give your consumers the best rental experience possible. It will help you survive and even win, the competition for your car rental firm. A happy customer will recommend your business to their friends and relatives. Rental software like RentCar could help you run your business more efficiently.